Administrative Assistant 1

Location: United States

Job Type: Business Support and Administrative

Posted: Friday, April 19, 2024

Job Description

We are currently seeking an experienced Administrative Support Specialist to join our team. The ideal candidate will have a proven track record of providing exceptional administrative and clerical support, along with proficiency in various software applications.
Roles and Responsibilities:
1. Administrative Assistance: Provide comprehensive administrative support to executives and teams, ensuring smooth operations and efficient workflow. This includes managing calendars, scheduling meetings, events, and training sessions, and composing accurate and well-organized documents.
2. Data Entry and Reporting: Utilize strong data entry skills to manage records, update spreadsheets, and create presentations for various meetings and reports.
3. Software Proficiency: Demonstrate expertise in using Microsoft Office suite (Excel, Word, PowerPoint), QuickBooks, and other relevant software tools.
4. Travel Arrangements: Coordinate travel arrangements for team members, ensuring timely and cost-effective bookings.
5. Office Supplies and Shipping: Monitor office supply levels and handle shipping logistics, ensuring a well-stocked and organized office environment.
6. Team Collaboration: Work effectively in a team-oriented environment, exchanging information, and collaborating with colleagues to achieve common goals.
7. Confidentiality: Handle sensitive and confidential information with the utmost discretion and in accordance with company policies.
8. Customer Service Support: Utilize exceptional customer service skills to interact with clients, vendors, and internal staff, addressing inquiries and resolving issues promptly and professionally.
Qualifications:
• A minimum of 2 years of experience in administrative and clerical support roles.
• Proficiency in using Microsoft Office suite, QuickBooks, and other relevant software applications.
• Strong organizational and multitasking skills with the ability to manage priorities in a fast-paced environment.
• Excellent problem-solving abilities, attention to detail, and accuracy in document preparation.
• Exceptional written and verbal communication skills.
If you are a dedicated and proactive professional with a passion for administrative support, we invite you to apply for this rewarding opportunity. References are available upon request.

Job Requirements

• Years of Experience Required – 2-3 years
• Degrees or certifications required - none
• Disqualifiers - none
• Best vs. Average – Admin experience with team support, some calendaring not a ton
• Performance indicators – quality of work, meeting deadlines, feedback from others

1. Experience in customer facing roles (2+ years)
2. Experience with team support, being able to support the team and multitask (2+ years)
3. Experience as an administrative assistant (2+ years)

Typical Day in the Role

• Typical task breakdown and operating rhythm - 20% of events, 40% team support, 20% new hire onboard and offboard, 20 onsite activities
• Interaction level with sponsor/team - high
• Chance for extension later? – Yes, quarterly approval
• Expected working hours – 40 hrs, mon-fri
• Location Requirements & HTX Details – onsite in Raleigh

Duration

9/30/2023

Desired Start Date

8/7/2023

Hours Per Week

40

Candidate Value Proposition

• What makes this role interesting? - growth role, wanting someone who can go 18 months, working for MSFT and the culture


You can email your Resume/CV to work@wmiworldwide.com with the subject Administrative Assistant 1 - 133370-1.